As a reminder, to have entry to those options you want a Copilot for Microsoft 365 license!
How one can immediate like a professional
Writing nice prompts is the important thing to having higher interactions with Microsoft Copilot in Groups. Similar to speaking to a co-worker, clear communication and sure strategies will help you get higher outcomes from some prompts than others. On this version, we spotlight how to immediate like a professional for Copilot in Groups – first by summarizing how and the place Copilot can help you in Groups, then by guiding you thru 8 tricks to elevate your prompting abilities and the way you work together with Copilot.
Make the most of the next suggestions and methods to construct your Copilot basis and begin prompting like a professional!
Copilot for Microsoft 365 in Groups
Open Copilot for Microsoft 365 in Groups by navigating over to the chat app in Groups and clicking on the Copilot icon. Right here, Copilot will use information grounded within the Microsoft Graph that searches throughout your Microsoft 365 apps to raised personalize its solutions. You’ll be able to draft content material, atone for what you missed, and get solutions to questions supported by information from PowerPoint and Phrase information, Outlook emails, and extra – all securely grounded in – and powered by – your work information.
Tip #1: Embrace extra specifics and particulars in your prompts. This could appear to be clarifying how Copilot can meet your wants or referencing information, conferences, or contacts that Copilot can leverage to offer a richer output. For instance, as a substitute of asking Copilot a easy immediate like “summarize the Fundraiser assembly,” ask it to “Recap the Fundraiser assembly and counsel an agenda for a follow-up assembly based mostly on any excellent gadgets. Embrace a desk that exhibits motion gadgets and who’s liable for every merchandise.” The extra detailed the immediate, the higher Copilot’s consequence might be!
Copilot within the compose field
Copilot additionally assists you in crafting extra polished and efficient messages, straight from the textual content compose field in your chats and channels. It goes past spell-checking and grammar correction; Copilot will counsel enhancements, rewrites, and changes to reinforce the readability, tone, and affect of your messages. Whether or not you’re shortly responding to your coworker or sharing an in depth venture replace with a supervisor, Copilot has your again. You’ll be able to navigate to the message compose field anyplace you may write textual content in Groups and begin crafting your message. After you have got an acceptable tough draft, click on on the Copilot icon in your chat field, press “Rewrite,” and watch your message immediately remodel!
Tip #2: The “Regulate” choice lets you adapt a message to no matter viewers you’re speaking to, from a co-worker to a buddy, your bigger workforce, and even your supervisor. Merely select from the vary of choices within the “Regulate” menu and alter the size (concise or longer) or the tone (informal, skilled, assured, or enthusiastic) of your message.
Tip #3: Use the “customized tone” choice to finetune your message’s tone, embody further context, translate a message, and make your writing extra inclusive or persuasive! For instance, you may immediate that you really want Copilot to make your message “longer, cheerful, and convincing” and Copilot can apply these modifications immediately within the compose field – with out you needing to go away your circulate of labor.
Copilot in chats and channels
When you’re checking the newest messages in a gaggle chat or seeing what the most recent updates are in your venture’s channel, Copilot is there to remodel the way in which you’re employed. From an open chat or channel choose the Copilot icon to increase a devoted Copilot window to tug info from the precise chat or channel you’re in. Did you simply get again from every week off work and need to know what you missed? Or in case your title was talked about and why? Copilot shortly analyzes previous messages, information despatched, and different related info to offer solutions to no matter you need assistance figuring out about your chats and channels.
Tip #4: Catch up on info quicker by asking Copilot for key takeaways from a chat or particular info you missed. You’ll be able to even reference a chat participant in your immediate – like asking “What information has Erin shared?”
Tip #5: Copilot will help you with private duties and motion gadgets you might need missed. As a substitute of asking “What had been the follow-up gadgets,” make it private! Ask “Do I’ve any follow-up gadgets?” or “What’s my highest precedence activity?”
Tip #6: Copilot in chats and channels will give higher responses with extra particular instructions. Strive sending it this immediate detailing how you need to obtain info: “Create a desk with everybody’s motion gadgets. Embrace the motion merchandise, particular person’s title, and due date.”
Copilot in Groups conferences
Copilot in Groups conferences helps you catch up, brainstorm, and get to choices quicker. Ssuggest be part of your assembly and click on on the Copilot icon to start utilizing Copilot. Copilot will want transcription to run (except it’s set to “Solely through the assembly” by the organizer). Clicking on Copilot will immediate you to start out the transcript if it hasn’t began already.
Copilot will help you atone for something you’ve missed within the assembly thus far, counsel inquiries to ask the opposite assembly contributors, and extra. It will possibly even set up the concepts shared through the assembly in an easy-to-read desk which you can share after the assembly. Copilot expands on the built-in summaries offered by clever assembly recap by enabling you to ask any query in regards to the assembly, serving to you get deeper insights into the matters you’re serious about. For the most effective expertise, make sure that recording or transcription are turned on in your assembly. To make use of Copilot in Groups conferences with out retaining a transcript of the assembly dialogue, assembly organizers can set Copilot entry to ‘Solely through the assembly’ from the assembly choices. When chosen, customers will solely have the ability to work together with Copilot through the assembly, they usually received’t have the ability to entry Copilot, their earlier interactions with Copilot, or clever assembly recap after the assembly ends. Study extra right here.
Tip #7: Transcend assembly summarization by utilizing Copilot to assist drive alignment and enhance assembly outcomes. Throughout a gathering, use prompts resembling “What questions are unresolved?” and “Counsel comply with up questions” to assist enhance assembly effectivity and productiveness.
Tip #8: Ask Copilot to format and categorize the dialogue factors that will help you keep organized with subsequent steps. After the assembly, use prompts resembling “Checklist totally different views by subject” or “Checklist the professionals and cons of the [INSERT TOPIC] choice in a desk format” to visualise the dialogue factors in new ways in which assist you to keep on observe.
Further prompting steerage
So much goes into the inspiration of an excellent immediate. For instance, together with an in depth persona – as specified by this template – will help anchor Copilot into a particular mindset and experience that you are looking to ship in your prompts.
Moreover, see this pattern immediate used to assemble insights for workforce brainstorming classes with management. Not all prompts have to be this lengthy however take note of the detailed persona and context added to the immediate which helps drive simply referenceable output in a desk format.
Lastly, make certain to iterate and regenerate. Usually, your first outcome isn’t the ultimate or greatest response. When you’re not glad with the outcomes Copilot gave you, revise your immediate, comply with the most effective practices specified by this weblog, and check out once more. Working with Copilot is all about constructing your dialog, and determining what communication type works greatest in your state of affairs is essential to prompting even higher with Copilot in Groups.
Extra sources
If you wish to study extra about how you can take your prompting abilities up a notch and obtain higher enterprise outcomes
with Copilot, we extremely encourage you to learn the article 5 suggestions for prompting AI, which dives into the construction of a immediate for higher communication. And for extra examples of prompts that Copilot will help you with, try Copilot Lab! Filter by particular Microsoft 365 apps to study what sorts of prompts to make use of for quite a lot of totally different work eventualities and get suggestions for higher optimized prompts with Copilot!
What’s coming subsequent
When you’re already utilizing Copilot in Groups, share your favourite Copilot in Groups suggestions and methods within the feedback for the possibility to get featured in a future “Immediate Like a Professional” weblog! And make sure you comply with the Groups MTC website so that you by no means miss upcoming blogs. Joyful prompting!
*To reference a particular particular person, file, or assembly with Copilot for Microsoft 365 in Groups, merely add a “/” to your immediate.
Copilot in Groups is continually evolving and bettering because of your enter and suggestions. If a Copilot immediate doesn’t work the way in which you count on it to, tell us how by utilizing the thumbs-down button that seems after a response.